SUMMARY
As of July 20, 2020, Dora has asked us to change how we
collect the data. Finish your current recid the old way and then start the next
family with the new instructions below. Dora
now plans to get data from the GEDCOMS and not from the VCC database. Therefore,
we will no longer use the obit screen on the VCC database to collect
information. The tree will provide
the data. We are most interested in
the following bits of information for the grands and their parents:
·
Date of birth (Try to include a month with the
year when possible)
·
Place of birth
·
Date of Death (Try to include a month with the
year when possible)
·
Place of death
·
Gender
INSTRUCTIONS
Step I: Updating Tree and VCC
·
Open VCC database and the GEDCOM/Tree
·
Put PID numbers as always on the tree for the
following people:
o Vet
o Spouse
of Vet
o Parents
of Vet
o Child
of Vet
o Spouse
of Child
o Grands
·
If the spouse of the child (parent of a grand)
is not on the grid, add him/her to the grid
·
Make sure to update relations on VCC with the
second parent for all the grands
·
Do not update or input on the obit screen
for the child or his/her spouse
·
Be sure the tree has birth and death info
for the child and his/her spouse (parents of grands only)
Step II:
Getting birth, death info
·
Look at hints for the first grand
·
If there is a record with all four bits of data
(birth date and place/death date and place), attach the record and move on to
the next grand
·
When you attach the record to the tree, make
sure you click on the birth and death information so that it shows up under
their names on the profile page.
·
Do not look for death causes, but if the death
cert is in the hints, attach it to the tree
·
If you must attach a record from Family Search,
make sure the relevant information (birth and death info) is filled in on the
tree. The source does not have to be
linked to every bit of data.
Step III: Update Log and Finish up
·
Enter the gender on the log in column H (Make
sure you insert and label the new column first)
·
Please put gender in for the child of the vet if
and only if s/he has children (i.e. grands).
·
Enter an X, NF, L for birth date and death date
as in the past and leave Death Cause blank.
Do not use E as an option anymore (just X).
·
Hit complete on the VCC database when finished
with the family
QUESTIONS AND ANSWERS:
Q: Should I add
additional/new grands that are not on the tree to the log, the VCC grid, and to
the tree?
A: Yes to all three. Make sure you also update relations
on VCC to include both parents for the new grand.
Q: Can I go back to the grid to make sure the tree
matches if my tree is missing lots of people?
A: Yes, look at
the grid, use the links if they work, or get them from the hints to make sure
your tree matches the grid.
Q: Do I need to
mark my log where I began this new method?
A: No, we will be able to tell where the gender column is
marked
Q: Should we type in death cause on the log if we see it?
A: No
Q: Should we still attach Social Security records and
WWII draft cards to the tree?
A: No, you do not need to attach these records if you
have already attached a record with the necessary birth and death information.
Q: NEW**Should we still use public family trees for info when
we cannot find any other sources for birth or death information? It makes me
nervous to add them without adding quality codes and source info like we had on
the grid.
A: If we use a public tree for a birth or death date, which does
not happen very often, please make a brief note on the profile page for that
fact. For example, click EDIT on the
birth fact on timeline, and then in the description box type “from public tree.”
Q: NEW**What
should we do when we need to estimate a death date for a grandchild? When we
added info on the grid we were able to make a note to explain the death range.
Now that we are only working on the tree, should we add a note? Also, is there a
certain way to enter the death range on the tree that would be best?
A: I checked with Coralee and she says she has a
way to deal with letters in the date field, so we can put any of the following
in for death or birth year if necessary:
·
BEF. 1910
·
BET 1900-1910
·
AFT 1910
·
ABT 1910
If you put in a range, you can also type in a brief note of
explanation in the description under that field on the timeline, such as “from
brother Edward’s 1963 obituary.”
Q: NEW**Should we use E on the log when there is a death date
already on the tree?
A: No. Do not use E anymore
on the log. Just mark X if there is a
date or NF if you cannot find a date, or L if the person is still living.
