Checking responsibilities

Here are a few notes on your responsibilities as checking partners in our monthly checking system.

• You must send soldiers to be checked to your partner in a timely fashion. Please give your partner at least a week to do the checks. If possible, send your soldiers by the middle of the month. Please take holidays into account when you do your planning.
• You and your partner must coordinate with each other. If you are going on vacation at the end of the month, let your partner know, so she/he can get you soldiers to check. You need to check those soldiers before you leave on vacation.
• If your partner does not send you soldiers to check, it is your responsibility to contact her/him, so you can get them. I have no way of knowing if your partner has not sent you soldiers.
• You must check your partner's soldiers in a timely fashion. Do not procrastinate and leave this task until the end of the month.
• Make sure you copy Sandy and me when you send the checking documents to your partner. We evaluate and use this information.
• If you have some really good reason why you don't think you can do checks during a given month (such as surgery, 3-week-long vacations), you need to contact me and make your case for why you should be exempt from checks that month. I will let you know if I approve the request. Please do this BEFORE I send out the month's checking partners, so I don't have make adjustments to the schedule. If you do not do this, I will assume that you've planned your work so that you'll be able to get your checking done.
• You must complete your checks before the end of the month and send them to your partner, Sandy, and me.

I recognize that checking is not any fun, but it is an important part of the work we do. We have found it useful for ongoing training. That is, we look at the checks and find things that inputters are forgetting or are confused about. This enables us to correct these problems and make sure everyone understands the rules. It also helps us ensure that the quality of our data is good. We would like to provide our users with the highest quality data possible.